Exam Timetable and Guidance to Candidates
All exams at Coloma start at 8:30am for morning papers and 1:20pm for afternoon papers. You will enter your exam room at the following times:
- Morning Exams: 8:20am
- Afternoon Exams: 1:10pm
YOU WILL NOT be entitled to any extra time, should you arrive late for any of your exams. If you arrive late the exam board must be notified and your work might not be accepted.
If you are ill and cannot take the exam, you MUST telephone the School immediately and ask the receptionist to take a written message for the Exams Officer.
If you do not arrive for an examination for which you have been entered you may be asked to pay for the wasted exam fees.
YOU ALONE ARE RESPONSIBLE FOR CHECKING YOUR EXAM TIMETABLE, if you lose your timetable, ask Mrs Vu for a new one.
Candidates are strongly advised to be familiar with JCQ requirements below before sitting any examination.
These guidelines aim to provide candidates and parents/carers more information about differnt aspects relating to examinations.
These guidelines aim to provide candidates (and parents/carers) more information about different aspects relating to examinations....
They reflect the Join Council for Qualification (JCQ) regulations as outlined in Access Arrangement, Reasonable Adjustments and Special Consideration.
Requesting for an Additional Foreign Language Examination
The school is planning to maintain the safety bubble for each year group taking public examinations throughout the examination season in order to minimise the risk of illness during the examinations. This means that the school will only consider requests to take additional language examinations from students in either Year 11 or Year 13. This applies from summer 2021 until further notice.
If you wish for your daughter to sit an additional foreign language examination at Coloma eg. Urdu, Polish, Italian, Russian etc the process is as follows:
During the Autumn Term please email Mr Langley, Assistant Headteacher MIS, Data and Examinations, to express your wish for your daughter to do a Foreign language examination in the summer exam season of that year.
Coloma will only authorise students sitting an additional foreign language examination if we are satisfied they have the appropriate knowledge and understanding of the language across all examined areas and are in Years 11 and 13. We will not enter any students for a foreign language exam in Year 7-10 or 12. We will therefore require the student's MFL teacher to provide the school with a predicted grade and a brief comment about her abilities in the language on headed paper. This should be emailed to Mrs Vu, Examinations Officer, as email@example.com. Similarly a paper copy can be handed in to reception in a sealed envelope for the attention of Mrs Vu.
Once the predicted grade and the comment documentation have been received, a decision will be made as to whether we will authorise a student sitting the examination at Coloma in the summer exam season.
As this is not part of school standard curriculum, the school will not pay for the examination entrance. As a result, all examination and administration costs for a student sitting the foreign language examination will be met by her parents/guardians. You will be informed of these costs before making a decision on whether you wish to proceed. All payments must be received before entry is made to the relevant examination board.
If your daughter's choice of foreign language requires an oral examination, that must be conducted by an external examiner. The cost of the external examiner will also be met by her parents/guardians. Again, you will be informed of these costs before making a decision on whether you wish to proceed.
If you require any further information then please email to ExamsOffice@coloma.croydon.sch.uk
Normally, your time at Coloma will be happy and productive. Unfortunately, though, it's possible that your exams will be affected by illness or unexpected events. This guide should help you understand the Exams’ regulations on things such as illness that affect your performance and are outside your control. If you’re new to the special consideration process, we suggest you read through all the sections.
What is Special Consideration?
Special consideration is a post-examination adjustment to a candidate’s mark or grade to reflect temporary illness, temporary injury or some other event outside of the candidate’s control at the time of the assessment, which has had, or is reasonably likely to have had, a material effect on a candidate’s ability to take an assessment.
Special consideration can only seek to go some way to assist a candidate affected by a potentially wide range of difficulties, emotional or physical, which may influence performance in examinations. It cannot remove the difficulty faced by the candidate. There will be situations where candidates should not be entered for an examination.
Which candidates will be eligible for special consideration?
Candidates will be eligible for special consideration if they have been fully prepared and have covered the whole course but performance in the examination, or in the production of controlled assessment or non-examination assessment, is materially affected by adverse circumstances beyond their control. These include:
- Temporary illness or accident/injury at the time of the assessment
- Bereavement at the time of the assessment (where whole groups are affected, normally only those most closely involved will be eligible)
- Domestic crisis arising at the time of the assessment
- Accidental events at the time of the assessment such as being given the wrong examination paper, being given a defective examination paper or CD, failure of practical equipment, failure of materials to arrive on time
- Participation in sporting events, training camps or other competitions at an international level at the time of the assessment, e.g. representing their country at an international level in football or hockey
- Failure by the centre to implement previously approved access arrangements for that specific examination series
Which candidates will NOT be eligible for special consideration?
Candidates will NOT be eligible for special consideration if preparation for or performance in the examination is affected by:
- Long term illness or other difficulties during the course affecting revision time, unless the illness or circumstances manifest themselves at the time of the assessment
- Bereavement occurring more than six months before the assessment, unless an anniversary has been reached at the time of the assessment or there are on-going implications such as an inquest or court case
- Domestic inconvenience, such as moving house, lack of facilities, taking holidays (including school/exchange visits and field trips) at the time of the assessment
- Minor disturbance in the examination room caused by another candidate, such as momentary bad behaviour or a mobile phone ringing
- The consequences of committing a crime, where formally charged or found guilty (However, a retrospective application for special consideration may be considered where the charge is later dropped or the candidate is found not guilty.)
- The consequences of taking alcohol or recreational drugs
- The consequences of disobeying the centre’s internal regulations
- The failure of the centre to prepare candidates properly for the examination for whatever reason
- Staff shortages, building work or lack of facilities
- Misreading the timetable and/or failing to attend at the right time and in the right place
- Misreading the instructions of the question paper and answering the wrong questions
- Making personal arrangements such as a wedding or holiday arrangements which conflict with the examination timetable
- Submitting no controlled assessment/coursework/non-examination assessment at all, unless controlled assessment/coursework/non-examination assessment is scheduled for a restricted period of time, rather than during the course
- Missing all examinations and internally assessed components/units
- Failure to cover the course as a consequence of joining the class part way through
- A disability or learning difficulties (diagnosed or undiagnosed) unless illness affects the candidate at the time of the assessment or where the disability exacerbates what would otherwise be a minor issue - (difficulties over and above those that previously approved access arrangements would have alleviated)
- Failure by the centre to process access arrangements by the published deadline.
Candidates who are absent from a timetabled component/unit for acceptable reasons
When a candidate has missed a timetabled component/unit for acceptable reasons and Coloma is prepared to support an application for special consideration. However, the minimum requirements must be met.
The Minimum requirements:
In all cases, candidates must have been fully prepared and covered the whole course.
- GCSE: 25% of the total assessment must have been completed
- GCE AS and A-level qualifications: at least 25% of the total assessment must have been completed
- AS linear specifications: 25% of the total assessment must have been completed
- A-Level linear specifications: 25% of the total assessment must have been completed
Please note that partially completed AS or A2 or GCSE units are not acceptable.
How to submit special consideration
Complete Coloma’s Special Consideration Form giving as much information as possible, but be clear and concise. You need to explain and give evidence about when and how the circumstances impacted on your academic performance.
It is a good idea to keep Coloma regularly informed of any personal matters affecting your academic performance. You are in charge of your personal information and what you do with it, so exam boards will only take into account what you choose to disclose. What this means is that you must not assume that, even though you might have discussed problems with a member of staff (such as your tutor), this will be automatically submitted to the exams boards.
Just speaking to your Form Tutor or Teachers is not sufficient, you must submit a form!
Complete and submit an special consideration form, with evidence, where:
- You are absent from an exam due to illness and wish to present evidence
- You are absent from an exam due to a cause other than illness
- You are ill during an examination
- You complete an exam but wish to bring to the attention of the exams board an extenuating circumstances that affected your ability to perform in the exam
What happens next?
After you have submitted your special consideration form Coloma will work out which exams have been affected by the circumstances and put in applications to the exam boards for you.
With the exam boards, special consideration will normally be given by applying an allowance of marks to each component affected within a specification. The size of the allowance depends on the timing, nature and extent of the illness or misfortune. The maximum allowance given will be 5% of the total raw marks available in the component concerned, including controlled assessment/coursework/non-examination assessment.
The decision made by the awarding body will be based on various factors which may vary from one subject to another. These may include:
- The severity of the circumstances
- The date of the examination in relation to the circumstances
- The nature of the assessment, e.g. whether written papers are affected as opposed to controlled assessment/coursework/non-examination assessment, or whether a Practical Test or a Speaking Test is involved
Special consideration cannot be applied in a cumulative fashion, e.g. on the basis of a domestic crisis at the time of the examination and the candidate suffering from a viral illness.
Percentage of adjustment
5% This is the maximum allowance and will be reserved for the most exceptional cases, such as:
- Terminal illness of the candidate
- Terminal illness of a parent/carer
- Death of a member of the immediate family within two months of the examination
- Very serious and disruptive crisis/incident at or near the time of the examination
4% Very serious problems such as:
- Life-threatening illness of candidate or member of immediate family
- Major surgery at or near the time of the examination
- Severe disease
- Very recent death of member of extended family
- Severe or permanent bodily injury occurring at the time of the examination
- Serious crisis/incident at the time of the examination
- N.B. ‘Very recent’ is defined as within one month of the examination(s) taking place.
3% A more common category, (more cases will fall into this category) including:
- Recent traumatic experience such as death of a close friend or distant relative
- Recent illness of a more serious nature
- Flare-up of a severe congenital/medical condition or a psychological condition
- Broken limbs
- Organ disease
- Physical assault trauma before an examination
- Recent crisis/incident
- Witnessing a distressing event on the day of the examination involved
- N.B. ‘Recent’ is defined as four months prior to the examination(s) taking place.
2% The most common category of allowance - the majority of cases will fall within this category:
- Illness at the time of the examination
- Broken limb on the mend
- Effects of pregnancy (not pregnancy per se)
- Extreme distress on the day of an examination; (not simply exam related stress)
- Allowance on last paper taken in a day when a candidate has been entered for three or more examinations timetabled for the same day and the totalduration of those papers is more than 5 hours 30 minutes (GCSE examinations) or more than 6 hours (GCE examinations)
- (Where extra time has been used following formal approval, this should be included in the calculation.)
- (Supervised rest breaks must not be included in the total duration of the papers when applying for special consideration.)
1% Reserved for more minor problems:
- Noise during examination which is more than momentary
- Illness of another candidate which leads to disruption in the examination room
- Stress or anxiety for which medication has been prescribed
- Hay fever on the day of an examination
- Minor upset arising from administrative problems
Where the request for special consideration fails to meet the criteria it will be rejected.
Coloma will not know how this adjustment is made.
How to fill out the form
It is important that you give as much information as possible on the form to help the exams boards to make the best decision. The same circumstances may affect different people in different ways, so it is important that you say clearly how your work has been affected.
It is also important that you state clearly when you had problems and which assessments or exams were affected by your circumstances. A good way of doing this can be to write a table of events with dates.
You need to show when and how your circumstances have impacted on your academic performance and be clear, concise and comprehensive in the information that you provide.
Evidence should be provided along with your special consideration form so an informed judgement can be made about the impact.
If your extenuating circumstances are health related you can provide a letter from your doctor, counsellor, psychiatrist or other health-care professional. It is important that you see a health specialist whilst you are ill, as retrospective diagnoses cannot be made.
In the case of ongoing conditions, such as depression, you should obtain a medical note even if the condition has been affecting you for some time.
Supporting evidence is only used in one academic year. If you wish to re-apply for your extenuating circumstances in the next academic year then the up to date evidence will be required.
Review of Marking and Access to Scripts
Review of Marking
Students who would like their papers to be reviewed, should be aware that marks and therefore grades may stay the same, be improved or be lowered following the review. This applies to a unit grade as well as an overall subject grade. In the majority of cases reviewing results in no change.
Two kinds of review can be requested:
- A non-priority review is available with or without requesting a copy of the student’s script.
- Students wishing to have a paper reviewed should complete the Non-priority Review of Marking form. The deadline is shown on the form.
- A priority review is available for just one week after Results Day. (This is only for Upper Sixth students)
- It will give quick feedback for UCAS applicants and is available for A Level units. Students should complete the Priority Review of Marking form and return it to the Exams Office by the date on the form.
Please note, students cannot ask for an individual review for coursework. This includes all elements of assessment in Art, Photography or the practical element in Music, or the controlled assessement in History, Geography, French, German and Spanish. See cost table below, which also contains links to downloadable forms (when available).
How long does it take to complete a remark?
According to JCQ guidelines, from the entered date:
- A Priority Review is completed within 15 calendar days.
- A Non-priority Review is completed within 20 calendar days.
Please email firstname.lastname@example.org if you have any queries.
Access to Scripts
Students can ask to see their scripts for all written A Level exams and for GCSE English and Maths.
Students who would like to see their papers before asking for a non-priority A level review, should complete a Request for Priority Copy Script form. This is only available for one week after Results Day. The form should be emailed to Exams Office by the date shown on the form.
Students who would like to see their original script but do not need it for a review, should download a non-priority script request form. This should be completed and returned to the Exams Office by the date shown on the form.
How long does it take for an Original script to be returned?
According to the JCQ guidelines, the Original scripts will only be released after the Non-priority remark deadline and no later than 30th October 2019
Please email email@example.com if you have any queries.
Charges for enquiries about results
|Form||Final Deadline||All Boards|
|Priority Remark Form (Year 13 Only)||1pm on 22nd August 2019||£60|
|Photocopy Script Recall Form (Sixth Form Only)||1pm on 22nd August 2019||£17|
|Edexcel Priority Remark Form - GCSE||1pm on 29th August 2019||£60|
|Non-priority Remark Form for ALL||1pm on 17th August 2019||£50|
|Photocopy Script GCSE||1pm on 29th August 2019||£14|
|Original Script Recall Form for ALL||1pm on 24th August 2019||£5 - Edexcel|
|£15 - AQA/ORC|
The above fee includes administration charges.
2020 Certificates will be available for collection from
- Friday 11th December 2020, for A Level certificates - go to the Sixth Form Reception from 9:00am to 3:30pm
- Monday 18th January 2021, for AS and GCSE certificates - go to the Main Reception from 9:00am to 5:00pm
until Friday 30th April 2021 and you should bring an ID with you when you come to collect your certificate/certificates.
Former students can authorise a third party to collect certificates on their behalf. The person should be named in the letter and they should bring suitable identification such as a driving licence, bank card or passport.
Replacement GCE/GCSE Examination Pre 2020 Certificates
If you left Coloma and need copies of your examination certificates, either because you have mislaid them or did not collect the originals, information on obtaining replacements can be found at:
Training for Invigilators
This is the general trainings from JCQ Requirements
Coloma Exam Procedures
This is Coloma's specific requirements when running either Internal or Public examinations
Training for Access Arrangements
Training for Readers, Scribes, Prompters and other Adult Helpers
Run through this powerpoint and answer the questions, you can run it as many time as you like at the end a certificate can be printed out.
Manual and Questions and Answers
Invigilators' manual and Questions and Answers