Exam Information

University Admission Tests

This registration window is for the following Admissions Tests:

  • Biomedical Admissions Test (BMAT)
  • Mathematics Admissions Test (MAT)
  • University of Cambridge pre-registration assessments (ENGAA and NSAA)
  • University of Oxford admissions tests (CAT, Oxford ELAT, HAT, MLAT, OLAT, PAT, TSA, Philosophy test)

This year’s tests will be held on the dates below and all tests will be in paper base.

  • BMAT and TMUA – 18 October 2022
  • University of Cambridge pre-registration assessments - 19 October 2022
  • University of Oxford admission tests including MAT – 2 November 2022

Registration process

  • Register your interests by 22nd September 2022 and make a deposit of £75 to parentpay by 25th September 2022.
    Entry will be made after the confirmation of payment. However, after you have sat your test the deposit will be refunded to you.
  • Cooling off period - if you cancel your entry by 28th September 2022 then a refund will be made to you.
  • If the cancellation is made on 29th September 2022 onward, your deposit will be used to pay for the entry fee.

Information for registration: Fullname, Date of Birth, Admission test code, UCAS ID, Email address and Universities you are applying to (if known).

Exam Timetable and Guidance to Candidates

All exams at Coloma start at 8:30am for morning papers and 1:20pm for afternoon papers. You will enter your exam room at the following times:

  • Morning Exams: 8:20am
  • Afternoon Exams: 1:10pm

YOU WILL NOT be entitled to any extra time, should you arrive late for any of your exams. If you arrive late the exam board must be notified and your work might not be accepted.

If you are ill and cannot take the exam, you MUST telephone the School immediately and ask the receptionist to take a written message for the Exams Officer.

If you do not arrive for an examination for which you have been entered you may be asked to pay for the wasted exam fees.

YOU ALONE ARE RESPONSIBLE FOR CHECKING YOUR EXAM TIMETABLE, if you lose your timetable, ask Mrs Vu for a new one.

Candidates are strongly advised to be familiar with JCQ requirements below before sitting any examination.

JCQ Information for Candidates - For Written Examinations

JCQ Information for Candidates - For On-Screen Examinations

Examination Appeals Procedures For
GCSE & A Level Coursework/Control Assessments

Please note an appeal can only be made against the assessment process and not against the mark submitted to the awarding body. If a student believes that this may not have happened in relation to their work, they may make use of this appeals procedure.

    1. Internal appeals should be made as soon as possible or at least no more than ten days after the student has received their formal coursework marks.
    2. Appeals should be made in writing to the Assistant Head: Examinations who will investigate the appeal in association with the Examinations Officer and School Headteacher. If the Assistant Head: Examinations or Examinations Officer was directly involved in the assessment in question or is not able to conduct the investigation for any other reason, A member of the SMT will conduct the investigation.
    3. The person conducting the investigation will decide whether the process used for the internal assessment conformed with the requirements of the awarding body. This will be done before the end of the series.
    4. The result of the appeal will be made known in writing to the parties concerned, together with any correspondence with the awarding body, any changes made to the assessment of the piece of work in question, and any changes made for the future.
    5. A written record of the appeal will be kept and made available to the awarding body at their request. Should the appeal bring any significant irregularity to light, the awarding body will be informed. After work has been assessed internally it is moderated by the awarding body to ensure consistency between schools. Such moderation sometimes changes the marks awarded for internally assessed work. That is outside the control of Coloma Convent Girls’ School and is not covered by this procedure. Details of the appeals procedure for the relevant awarding bodies are available from the Examination Officer.

Guidance

These guidelines aim to provide candidates and parents/carers more information about differnt aspects relating to examinations.

Exams Smart

Be Exams Smart by observing these .....

JCQ Warning to Candidates

Unauthorised Items in an Exam Room

Access Arrangements

These guidelines aim to provide candidates (and parents/carers) more information about different aspects relating to examinations....

They reflect the Join Council for Qualification (JCQ) regulations as outlined in Access Arrangement, Reasonable Adjustments and Special Consideration.

Available Online JCQ AARA

Access Arrangements Guidance

Requesting for an Additional Foreign Language Examination

If you wish for your daughter to sit an additional foreign language examination at Coloma eg. Urdu, Polish, Italian, Russian etc the process is as follows:

During the Autumn Term please email Mr Langley, Assistant Headteacher MIS, Data and Examinations, to express your wish for your daughter to do a Foreign language examination in the summer exam season of that year.

Coloma will only authorise students sitting an additional foreign language examination if we are satisfied they have the appropriate knowledge and understanding of the language across all examined areas and are in Year 10 or above. We will not enter any students for a foreign language exam in Year 7-9. We will therefore require the student's MFL teacher to provide the school with a predicted grade and a brief comment about her abilities in the language on headed paper. This should be emailed to Mrs Vu, Examinations Officer, as yvu@coloma.croydon.sch.uk. Similarly a paper copy can be handed in to reception in a sealed envelope for the attention of Mrs Vu.

Once the predicted grade and the comment documentation have been received, a decision will be made as to whether we will authorise a student sitting the examination at Coloma in the summer exam season.

As this is not part of school standard curriculum, the school will not pay for the examination entrance. As a result, all examination and administration costs for a student sitting the foreign language examination will be met by her parents/guardians. You will be informed of these costs before making a decision on whether you wish to proceed. All payments must be received before entry is made to the relevant examination board.

If your daughter's choice of foreign language requires an oral examination, that must be conducted by an external examiner. The cost of the external examiner will also be met by her parents/guardians. Again, you will be informed of these costs before making a decision on whether you wish to proceed.

MFL Additional Exam Request Form
(To download click on the links above)

If you require any further information then please email to ExamsOffice@coloma.croydon.sch.uk

Special Consideration

Normally, your time at Coloma will be happy and productive. Unfortunately, though, it's possible that your exams will be affected by illness or unexpected events. This guide should help you understand the Exams’ regulations on things such as illness that affect your performance and are outside your control. If you’re new to the special consideration process, we suggest you read through all the sections.

What is Special Consideration?

Special consideration is a post-examination adjustment to a candidate’s mark or grade to reflect temporary illness, temporary injury or some other event outside of the candidate’s control at the time of the assessment, which has had, or is reasonably likely to have had, a material effect on a candidate’s ability to take an assessment.

Special consideration can only seek to go some way to assist a candidate affected by a potentially wide range of difficulties, emotional or physical, which may influence performance in examinations. It cannot remove the difficulty faced by the candidate. There will be situations where candidates should not be entered for an examination.

Which candidates will be eligible for special consideration?

Candidates will be eligible for special consideration if they have been fully prepared and have covered the whole course but performance in the examination, or in the production of controlled assessment or non-examination assessment, is materially affected by adverse circumstances beyond their control. These include:

  • Temporary illness or accident/injury at the time of the assessment
  • Bereavement at the time of the assessment (where whole groups are affected, normally only those most closely involved will be eligible)
  • Domestic crisis arising at the time of the assessment
  • Accidental events at the time of the assessment such as being given the wrong examination paper, being given a defective examination paper or CD, failure of practical equipment, failure of materials to arrive on time
  • Participation in sporting events, training camps or other competitions at an international level at the time of the assessment, e.g. representing their country at an international level in football or hockey
  • Failure by the centre to implement previously approved access arrangements for that specific examination series

Which candidates will NOT be eligible for special consideration?

Candidates will NOT be eligible for special consideration if preparation for or performance in the examination is affected by:

  • Long term illness or other difficulties during the course affecting revision time, unless the illness or circumstances manifest themselves at the time of the assessment
  • Bereavement occurring more than six months before the assessment, unless an anniversary has been reached at the time of the assessment or there are on-going implications such as an inquest or court case
  • Domestic inconvenience, such as moving house, lack of facilities, taking holidays (including school/exchange visits and field trips) at the time of the assessment
  • Minor disturbance in the examination room caused by another candidate, such as momentary bad behaviour or a mobile phone ringing
  • The consequences of committing a crime, where formally charged or found guilty (However, a retrospective application for special consideration may be considered where the charge is later dropped or the candidate is found not guilty.)
  • The consequences of taking alcohol or recreational drugs
  • The consequences of disobeying the centre’s internal regulations
  • The failure of the centre to prepare candidates properly for the examination for whatever reason
  • Staff shortages, building work or lack of facilities
  • Misreading the timetable and/or failing to attend at the right time and in the right place
  • Misreading the instructions of the question paper and answering the wrong questions
  • Making personal arrangements such as a wedding or holiday arrangements which conflict with the examination timetable
  • Submitting no controlled assessment/coursework/non-examination assessment at all, unless controlled assessment/coursework/non-examination assessment is scheduled for a restricted period of time, rather than during the course
  • Missing all examinations and internally assessed components/units
  • Failure to cover the course as a consequence of joining the class part way through
  • A disability or learning difficulties (diagnosed or undiagnosed) unless illness affects the candidate at the time of the assessment or where the disability exacerbates what would otherwise be a minor issue - (difficulties over and above those that previously approved access arrangements would have alleviated)
  • Failure by the centre to process access arrangements by the published deadline.

Candidates who are absent from a timetabled component/unit for acceptable reasons

When a candidate has missed a timetabled component/unit for acceptable reasons and Coloma is prepared to support an application for special consideration. However, the minimum requirements must be met.

The Minimum requirements:

In all cases, candidates must have been fully prepared and covered the whole course.

  • GCSE: 25% of the total assessment must have been completed
  • GCE AS and A-level qualifications: at least 25% of the total assessment must have been completed
  • AS linear specifications: 25% of the total assessment must have been completed
  • A-Level linear specifications: 25% of the total assessment must have been completed

Please note that partially completed AS or A2 or GCSE units are not acceptable.

How to submit special consideration

Complete Coloma’s Special Consideration Form giving as much information as possible, but be clear and concise. You need to explain and give evidence about when and how the circumstances impacted on your academic performance.

Alerting School

It is a good idea to keep Coloma regularly informed of any personal matters affecting your academic performance. You are in charge of your personal information and what you do with it, so exam boards will only take into account what you choose to disclose. What this means is that you must not assume that, even though you might have discussed problems with a member of staff (such as your tutor), this will be automatically submitted to the exams boards.

Just speaking to your Form Tutor or Teachers is not sufficient, you must submit a form!

Complete and submit an special consideration form, with evidence, where:

  • You are absent from an exam due to illness and wish to present evidence
  • You are absent from an exam due to a cause other than illness
  • You are ill during an examination
  • You complete an exam but wish to bring to the attention of the exams board an extenuating circumstances that affected your ability to perform in the exam

What happens next?

After you have submitted your special consideration form Coloma will work out which exams have been affected by the circumstances and put in applications to the exam boards for you.

With the exam boards, special consideration will normally be given by applying an allowance of marks to each component affected within a specification. The size of the allowance depends on the timing, nature and extent of the illness or misfortune. The maximum allowance given will be 5% of the total raw marks available in the component concerned, including controlled assessment/coursework/non-examination assessment.

The decision made by the awarding body will be based on various factors which may vary from one subject to another. These may include:

  • The severity of the circumstances
  • The date of the examination in relation to the circumstances
  • The nature of the assessment, e.g. whether written papers are affected as opposed to controlled assessment/coursework/non-examination assessment, or whether a Practical Test or a Speaking Test is involved

Special consideration cannot be applied in a cumulative fashion, e.g. on the basis of a domestic crisis at the time of the examination and the candidate suffering from a viral illness.

Percentage of adjustment

5% This is the maximum allowance and will be reserved for the most exceptional cases, such as:

  • Terminal illness of the candidate
  • Terminal illness of a parent/carer
  • Death of a member of the immediate family within two months of the examination
  • Very serious and disruptive crisis/incident at or near the time of the examination

4% Very serious problems such as:

  • Life-threatening illness of candidate or member of immediate family
  • Major surgery at or near the time of the examination
  • Severe disease
  • Very recent death of member of extended family
  • Severe or permanent bodily injury occurring at the time of the examination
  • Serious crisis/incident at the time of the examination
    • N.B. ‘Very recent’ is defined as within one month of the examination(s) taking place.

3% A more common category, (more cases will fall into this category) including:

  • Recent traumatic experience such as death of a close friend or distant relative
  • Recent illness of a more serious nature
  • Flare-up of a severe congenital/medical condition or a psychological condition
  • Broken limbs
  • Organ disease
  • Physical assault trauma before an examination
  • Recent crisis/incident
  • Witnessing a distressing event on the day of the examination involved
    • N.B. ‘Recent’ is defined as four months prior to the examination(s) taking place.

2% The most common category of allowance - the majority of cases will fall within this category:

  • Illness at the time of the examination
  • Broken limb on the mend
  • Concussion
  • Effects of pregnancy (not pregnancy per se)
  • Extreme distress on the day of an examination; (not simply exam related stress)
  • Allowance on last paper taken in a day when a candidate has been entered for three or more examinations timetabled for the same day and the totalduration of those papers is more than 5 hours 30 minutes (GCSE examinations) or more than 6 hours (GCE examinations)
    • (Where extra time has been used following formal approval, this should be included in the calculation.)
    • (Supervised rest breaks must not be included in the total duration of the papers when applying for special consideration.)

1% Reserved for more minor problems:

  • Noise during examination which is more than momentary
  • Illness of another candidate which leads to disruption in the examination room
  • Stress or anxiety for which medication has been prescribed
  • Hay fever on the day of an examination
  • Minor upset arising from administrative problems

Where the request for special consideration fails to meet the criteria it will be rejected.

Coloma will not know how this adjustment is made.

How to fill out the form

It is important that you give as much information as possible on the form to help the exams boards to make the best decision. The same circumstances may affect different people in different ways, so it is important that you say clearly how your work has been affected.

It is also important that you state clearly when you had problems and which assessments or exams were affected by your circumstances. A good way of doing this can be to write a table of events with dates.

You need to show when and how your circumstances have impacted on your academic performance and be clear, concise and comprehensive in the information that you provide.

Supporting Evidence

Evidence should be provided along with your special consideration form so an informed judgement can be made about the impact.

If your extenuating circumstances are health related you can provide a letter from your doctor, counsellor, psychiatrist or other health-care professional. It is important that you see a health specialist whilst you are ill, as retrospective diagnoses cannot be made.

In the case of ongoing conditions, such as depression, you should obtain a medical note even if the condition has been affecting you for some time.

Supporting evidence is only used in one academic year. If you wish to re-apply for your extenuating circumstances in the next academic year then the up to date evidence will be required.

Review of Marking and Access to Scripts

Review of Marking

Students who would like their papers to be reviewed, should be aware that marks and therefore grades may stay the same, be improved or be lowered following the review. This applies to a unit grade as well as an overall subject grade. In the majority of cases reviewing results in no change.

Three kinds of review can be requested:

  • A non-priority review is available with or without requesting a copy of the student’s script.
    • Students wishing to have a paper reviewed should complete the Non-priority Review of Marking form. The deadline is shown on the form.
  • A priority review is available for just one week after Results Day. (This is only for Upper Sixth students)
    • It will give quick feedback for UCAS applicants and is available for A Level units. Students should complete the Priority Review of Marking form and return it to the Exams Office by the date on the form.
  • Pearson GCSE priority review is available for just one week after Results Day for subjects: Mathematics, History and Music only
    • Students should complete the Priority Review of Marking form and return it to the Exams Office by the date on the form.

Please note, students cannot ask for an individual review for coursework. This includes all elements of assessment in Art, Photography, Media Studies, Drama or the practical element in Music, or the controlled assessement in History. See cost table below, which also contains links to downloadable forms (when available).

All remark outcomes to be downloaded and emailed to Students or to be collected at reception desk (postage not included)

How long does it take to complete a remark?

According to JCQ guidelines, from the entered date:

  • A Priority Review is completed within 15 calendar days.
  • A Non-priority Review is completed within 20 calendar days.

Please email examsoffice@coloma.croydon.sch.uk if you have any queries.

Access to Scripts

Students can ask to see their scripts for all written exams.

Students who would like to see their papers before asking for a non-priority A level review, should complete a Request for Priority Copy Script form. This is only available for two week after Results Day. The form should be emailed to Exams Office by the date shown on the form.

Students who would like to see their original script but do not need it for a review, should download a non-priority script request form. This should be completed and returned to the Exams Office by the date shown on the form.

All recalled scripts to be downloaded and emailed to Parents/Students or to be collected at reception desk (postage not included)

How long does it take for an Original script to be returned?

According to the JCQ guidelines, the Original scripts will only be released after the Non-priority remark deadline and Coloma will receive the scripts within 5 weeks of the request.

Please email examsoffice@coloma.croydon.sch.uk if you have any queries.

Charges for enquiries about results

Post Result Service Final Deadline       AQA            Pearson            OCR
GCE & BTEC Priority Remark 1pm on 25th August 2022       £57.50            £63.50            £71.50
GCE & BTEC Non-Priority Remark 1pm on 27th September 2022       £49            £54            £59
GCE & BTEC Priority Script Recall 1pm on 30th August 2022       £5            £5            £19
Pearson GCSE Priority Remark 1pm on 30th August 2022                  £53.50
   (for GCSE Maths, History & Music only)
GCSE Non-Priority Remark 1pm on 27th September 2022       £43            £47            £59
GCSE Priority Script Recall 1pm on 4th September 2022       £5            £5            £19
Orginal Script Recall 1pm on 27th September 2022       £5            £5            £18

(Note: An award normally has 2 or 3 papers e.g Psychology has 3 papers: paper 1, 2 and 3, GCSE English has 2 papers, GCSE Mathematics has 3 papers. If you would like to remark or recall your scripts then the fee is applicable to each paper.)

The above fee includes administration charges.

All remark outcomes & recalled scripts to be downloaded and emailed to Parents/Students or to be collected at reception desk (postage not included)

Forms

Exam Certificates

2022 GCSE and A Level Certificates will be available for collection from 10:00 to 15:00, at the Main reception on:


    Monday 12th December 2022 until Friday 5th May 2023
  • After 5th May 2023 ALL uncollected certificates will be sent back to the examination boards and these ceriticates will be disposed securely. You will need to pay a fee to get it reprint.

You should bring an ID with you when you come to collect your certificate/certificates.

Former students can authorise a third party to collect certificates on their behalf. The person should be named in the letter and they should bring suitable identification such as a driving licence, bank card or passport.

When entering the school grounds, you should make your way immediately to the main school reception where you will collect your certifificates.

We are aware that some of you may wish to make contact or give thanks to members of teaching staff at the school when collecting your certificates, however this will not be possible on the days indicated.

Replacement GCE/GCSE Examination Pre 2022 Certificates

If you left Coloma and need copies of your examination certificates, either because you have mislaid them or did not collect the originals, information on obtaining replacements can be found at:

Data Subject Access Request for Examination Results (DSAR)

Former students can request for their examination results of all qualifications that you had achieved at Coloma.

Please complete the form below and email to DSAR@coloma.croydon.sch.uk

The respond time is within one month of the receipt date.

Invigilators' Trainings

Training for Invigilators

This training covers JCQ Requirements as well as Coloma's Specific information for conducting public examinations. Click on the link below to open the training powerpoint.
Invigilator's Training

Training for Access Arrangements

This training covers JCQ Requirements for Readers, scribes, prompters and other adult helpers. It's also contains information about access arrangements.

Click on the link below to open training powerpoint.
Training for Reader, scribe, prompter and Access Arangements information

Memory Aid Cards for:

Click on the links below to download

Invigilators' Certification

Answer all questions and when you achieved at least 80%, a certificate of completion and a declaration form will be printed out.

Manual and Questions and Answers

Invigilators' manual and Questions and Answers